Job Announcement List Title:
Administrative Coordinator

Post Date
2/10/2020

Expiration Date
3/11/2020

Details:
The purpose of the position is to administer student financial aid funding through the process of reviewing financial aid applications and documentation, awarding and revising federal, state and institutional financial aid funds, counseling students and parents, and coordinating certain state and private financial aid programs. This position includes administrative coordination of several projects as well as technological responsibilities. The largest of such projects consists of coordination and account reconciliation of several state and private funding sources.

Function/Duties of Position:

*Administer federal, state, private and institutional student financial aid programs. Review student financial aid applications, determine if additional information is needed, complete federally mandated Verification of applicant data and correct federal financial aid applications. Use the federally mandated Need Analysis process and university policies to determine federal, state, private and institutional financial aid awards. Revise student financial aid awards when eligibility and enrollment status changes. Administer federal, state, private and institutional student financial aid programs.

*Submit reports to the Oregon Student Assistance Commission on Oregon Opportunity Grant expenditures. Coordinate the awarding of the Ford Foundation scholarships and be liaison with the Ford Foundation. Perform account reconciliation for Oregon Opportunity Grant, OSAC scholarships, and Ford Foundation funds to ensure that the funds received are spent on appropriate students and/or funds returned to the appropriate party.

*Provide precise consumer information on Registrar and Financial Aid Office policies and procedures to students and university departments via in person, telephone, and email. Track student drops, withdrawals and leaves of absence and complete the federally mandated Return of Title IV Funds process. Process acceptable individual consortium agreements.

*Participate in the implementation of new federal and state regulations and institutional policies needed to maintain compliance with changing regulations. Assist in evaluating and updating administrative policy and procedures necessary to process, fund, and track federal, state and institutional financial funds. Serve as web manager for Financial Aid Office web site, including creating and posting documents as needed.

*Evaluate student requests describing special circumstances and appeals for funding review. Participate in financial aid file set-up and document tracking, including data entry and document review. Provide presentations of financial aid application and awarding procedures and information on financial aid opportunities for funding to students.


Qualifications:
*Four years of general office or secretarial experience; OR Associate's degree or certificate in office occupations or office technology and two years of general office or secretarial experience; OR Bachelor's degree and two years of general office or secretarial experience; OR Equivalent combination of training and experience.
*At least two years of experience working in a higher education Student Financial Aid Office.
*Thorough and accurate knowledge of existing Federal Title IV Student Financial Aid regulations.
*Experience in using Federal Need Analysis to determine eligibility for student financial aid funding.
*Experience in awarding federal, state and institutional student financial aid funds to eligible students.
*Advanced knowledge of Ellucian Banner Financial Aid module, or a similarly advanced Financial Aid Information System.
*Advanced skill in Microsoft Word, Microsoft Excel and other software programs including Outlook or a similar e-mail system.
*Excellent higher-order critical thinking, written communication and problem solving skills, ability to manage multiple projects and priorities and meet deadlines with minimal supervision.
*Demonstrable professional customer service skills and experience, both over the phone and in person.
*Ability to communicate effectively both orally and in writing to students, faculty, staff and the public.
*Ability to prioritize tasks in a fast moving environment to ensure the smooth flow of services and operations.
*Demonstrable record of reliable attendance, punctuality and proven successful performance at past and present employers.


Comments:
More information available at the website. Requisition ID: 2020-4075

Employer:
Oregon Health & Science University
Contact:
Rachel Durbin

Address:
Financial Aid & Registrar Office
3181 SW Sam Jackson Park Road
Mail Code L109

Work Phone:
503-494-7800

Fax:
503-494-4629

Email:
durbinr@ohsu.edu

Website:
https://www.ohsu.edu/human-resources